Why Are Many People Embracing SharePoint?

Disappointment comes down to the question of simplicity, and simple is something that SharePoint is definitely not.

A particular problem with the focus on content management is that it is not actually one of the powerful features of SharePoint. “SharePoint takes a lot of risk as an ECM system, it does the job, but it does not do the job all the time

Here are some things we know. It is a successful product of more than a billion dollars for Microsoft. SharePoint is a data repository, collaboration system, publishing tool, Enterprise Content Management system, and a development platform. It has enough features to be just about all things for all organizations, yet this is rarely the case.

SharePoint is a collaboration and document management tool developed by Microsoft. It is essentially an intranet management system and content used for internal purposes to help bring an organization together.

How Is SharePoint Used?

SharePoint 2013 remains the most used edition, although more than a quarter of respondents still use SharePoint 2007.

Only two percent are in line with SharePoint 2016, while 19 percent have adopted SharePoint Office 365. The latter is likely to increase significantly in the future, with a focus on Microsoft, which aims to give businesses that want it.

But it is not clear that the new version provides a solution to SharePoint adoption problems, hybrid focus or not. In fact, 29% of respondents said they did not know what SharePoint 2016 offers.


Have you ever been in an organization, large or small, where SharePoint has been in place for months or years, But when you look around you realize that it is not fully utilized? I’m not talking about something big as they do not use InfoPath for their form automation, or do not use Business Connectivity Services to expose their data via external content types. I am talking about organizations that simply store old archived documents in a library still called Shared Documents and whose most elaborate Web part is the one that shows current weather forecasts. I’m talking about the organization that has SharePoint installed, but obviously never heard a good talk about how SharePoint can be used effectively to make their work more productive.

1. They use SharePoint version control instead of renaming a file:

Well, you convinced me to store all my documents in SharePoint document libraries. Good. I will put my FinanceReport.doc file in SharePoint. And next week, when I add the new financial data to the document, I will also store it in SharePoint – FinanceReport-v02.doc. And oh, Bruce just reminded me of another change I need – no problem – go FinanceReport-v03.doc. Or maybe even Finance Report-2011-05-28.doc. Please enable versioning for your document library. Never change the name of the file, just update the file itself and let SharePoint manage all versions for you. But how will people see previous versions? They will click on Version History and get a list of all the previous versions, who modified them when they did, and most comments describing the changes made. Take a step further by using integration in Office to view and compare previous versions of documents stored in SharePoint.

2. They use hyperlinks to SharePoint documents in their emails:

you have SharePoint, you should use this button in your emails a lot less. Why send a copy of this large document to the 20 members of your team, creating 20 copies for your mail server and creating isolated documents that have no idea of changes that other team members might want to make to this document? Store the document once in SharePoint, and then send a link to the document in your email. Not only has the size of your email files been reduced to a fraction of its size (members of your mobile team will thank you for that), but your team is now comfortable knowing that they are reviewing the copy. exact and up-to-date document. Concerned that the link may change in the future, making your email link obsolete? See the document IDs in SharePoint 2010.

3. They abandon as much as possible spreadsheets for SharePoint lists:

Excel can certainly create monsters of Wide spreadsheets generated by macros. But in most cases, most of the worksheets we use are simply basic tabular representations of some of the data we need to track. If this is true, most of the time, a SharePoint list is the best option using an Excel spreadsheet. In addition to being able to collaborate more on data, list functions such as views, sorting/filtering, and exposing your spreadsheet data to search are very valuable selling points. important. Does anyone complain about disliking the look of the SharePoint list? Make sure that the default view is the Data Sheet view – now, what to complain about? Does anyone complain about having already filled out a huge spreadsheet in Excel? Tell them about the Import Spreadsheet feature. Soon, whenever someone sees words in a document placed in something that even looks like a table, he will start asking Why is not it in a SharePoint list?


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